Hubbell Policies

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Hubbell Policies1
Table of Contents2
Policy Approval Committee8
PAC 01 - Policy on Policies9
FINANCE13
FIN 01 - Accrued Outbound Freight Policy14
FIN 02 - Allowance for Doubtful Accounts Policy16
FIN 03 - Asset Impairments Policy18
FIN 04 - Authority for Expenditure Policy21
FIN 05 - Balance Sheet Account Reconciliation Policy24
FIN 06 - Bank and Investment Account Management Policy28
FIN 07 - Capitalization of Property, Plant and Equipment Policy30
FIN 08 - Capitalized Software Policy33
FIN 09 - Cash Discount Reserves Policy37
FIN 10 - Consigned Inventory - Consignor Policy39
FIN 11 - Construction in Progress Policy42
FIN 12 - Contingencies and Reserves Policy44
FIN 13 - Corporate Standard Policy_PWC services46
FIN 14 - Credit and Collection Policy49
FIN 15 - Credit Memo and Sales Allowance Reserves Policy52
FIN 16 - Critical Spreadsheets Policy54
FIN 17 - Cross-Company Transactions Policy57
FIN 18 - Cycle Count Reserves Policy60
FIN 19 - Cycle Counting and Perpetual Inventory Accuracy Policy62
FIN 20 - Depreciation of Property, Plant and Equipment Policy73
FIN 21 - Derivatives and Hedging Policy76
FIN 22 - Employee Loans Policy82
FIN 23 - Excess and Obsolete Inventory Policy84
FIN 24 - Financial Statement Translation Policy89
FIN 25 - Foreign Currency Exchange Policy91
FIN 26 - Goodwill and Intangible Assets Policy93
FIN 27 - HFM System Modifications Policy95
FIN 28 - HFM User Access Policy97
FIN 29 - HFM Policy99
FIN 30 - In-transit Inventory Policy101
FIN 31 - Invoice Matching Policy103
FIN 32 - Journal Entry Policy112
FIN 33 - Petty Cash Policy115
FIN 34 - Physical Inventory Policy117
FIN 35 - PPE Dispositions Policy127
FIN 36 - PPE Policy130
FIN 37 - Prepaid Policy132
FIN 38 - Procurement Card Policy134
FIN 39 - Property Protection Policy139
FIN 40 - Purchase Accounting Policy142
FIN 41 - Remeasurement of FX Transaction Policy144
FIN 42 - Reserve for Physical Inventory Policy148
FIN 43 - Restructuring and Related Costs Policy150
FIN 44 - Revenue Recognition Policy153
FIN 45 - Shipping Cutoff Policy169
FIN 46 - Standard Cost of Inventory Policy172
FIN 47 - State Tax Withholding for High Travel Employees Policy180
FIN 48 - Tax Accounting Policy184
FIN 49 - Travel and Business Related Expense Policy186
FIN 50 - Excess and Obsolete (E&O) Workbook Changes Policy199
FIN 51 - Shipment Date Modification Policy201
FIN 52 - Gift Card Purchase and Issuance Policy203
FIN 53 - Scrap Revenue Policy205
FIN 54 - Lease Accounting Policy207
HR211
HR 01 - Access to Personnel Records Policy212
HR 02 - Anti-Harassment, Discrimination and Retaliation Policy214
HR 03 - Bereavement Leave Policy225
HR 04 - Break In Service Policy227
HR 05 - Building Communication Policy229
HR 08 - Education Reimbursement Policy231
HR 09 - Employee Purchase of Company Products Policy235
HR 10 - Employment At Will Policy237
HR 11 - Employment of Relatives and Employees in a Romantic Relationship Policy239
HR 12 - Equal Employment Opportunity Policy241
HR 13 - External Communications Policy243
HR 14 - Family Medical Leave Policy245
HR 15 - Patent and Invention Awards Policy286
HR 16 - Personal Leave of Absence Policy288
HR 17 - Personnel Data Privacy and Security Policy290
HR 18 - Short-Term Incentive Policy293
HR 19 - Smoke-Free Workplace Policy296
HR 20 - Temporary Staffing Policy298
HR 21 - U.S. Background Check Policy300
HR 22 - U.S. Jury Duty Policy305
HR 23 - U.S. Employee Referral Payment Policy313
HR 24 - U.S. Job Posting Policy315
HR 25 - US Vacation Policy for Non-Exempt and Hourly Employees319
HR 26 - Violence-Free Workplace Policy326
HR 27 - U.S. Work Rules Policy328
HR 28 - Workplace Inspection Policy331
HR 29 - Paid Parental Leave Policy333
HR 30 - Flexible Work Arrangement Policy337
HR 31 - Hybrid and Remote Work Arrangements Policy341
HR 32 - COVID-19 Emergency Leave Policy346
HR 33 - Volunteer Paid Time Off Policy350
HR 34 - Reasonable Accommodation Policy353
HR 35 - Military Leave Policy364
HR 36 - Paid Sick Time Policy372
HR 37 - U.S. Drug and Alcohol-Free Workplace Policy (NON-DOT)393
HR 38 - Dress For Your Day Policy403
HR 39 – US Flexible Vacation Policy for Exempt Employees405
IT408
IT 03 - Application Change Control and Development Policy409
IT 05 - Asset Management Policy413
IT 06 - Cellular Phone Management Policy416
IT 07 - Change Management Policy418
IT 08 - Computer Equipment Disposal Policy421
IT 09 - Data Backup Policy423
IT 10 - Disaster Recovery Planning Policy426
IT 12 - Electronic Communication and Use of IT Computing Assets Policy429
IT 13 - Firewall Management Policy436
IT 14 - Incident Management Policy438
IT 16 - Mobile Device Usage Policy440
IT 17 - Infrastructure Operations Policy444
IT 18 - PC, Cellular and Network Procurement Policy447
IT 20 - IT Project Procurement Policy449
IT 22 - Server PC Patch Management Policy452
IT 25 - System Activity Monitoring Policy454
IT 31 - Privileged SAP Access Policy456
IT 32 - Wireless Standards Policy462
IT 34 - SOX System Control Policy465
LEGAL468
LEG 01 - Code of Business Conduct and Ethics Policy469
LEG 02 - Aircraft Usage Policy471
LEG 03 - Anticorruption Policy474
LEG 04 - Compensation Recovery Policy477
LEG 05 - Conflict Minerals Policy483
LEG 06 - Data Protection By Design & Impact Assessment Policy485
LEG 07 - EU Data Subject Rights Policy496
LEG 08 - Global Internal Privacy Program Framework Policy503
LEG 09 - Insider Trading Policy506
LEG 10 - Records Management Policy510
LEG 11 - Stock Ownership and Retention Policy522
LEG 12 - Restricted Party Transactions Policy526
LEG 13 - Evaluating Red Flag Situation Policy529
LEG 14 - Requesting & Recording End User - End Use Information Policy532
LEG 15 - Destination Control Statement Policy539
LEG 16 - Import/Export Recordkeeping Policy541
LEG 17 - Imports - Overage and Shortage Policy544
LEG 18 - Commercial Invoice Preparation Policy546
LEG 19 - Embargo Sanctioned Destinations Policy548
LEG 20 - Approval Authority Policy551
LEG 21 - Global Human Rights Policy555
LEG 22 - Political Contributions Policy557
LEG 23 - Contract Review and Approval Policy559
LEG 24 - Outside Legal Counsel and Litigation Policy563
LEG 25 - Parent Company Guaranty Policy565
LEG 26 - End Point Protection Policy568
LEG 27 - Domain Name Policy571
LEG 28 - Service Provider Compliance Review Policy574
LEG 29 - System Access and Maintenance Policy578
LEG 30 - Cyber Supply Chain Risk Management Policy583
LEG 31 - User Access Review Policy593
LEG 32 - User Authentication and Monitoring Policy596
LEG 33 - Data Classification Policy599
LEG 34 - Vulnerability Management Policy604
LEG 35 - Antiboycott Policy614
LEG 36 - ESG and Sustainability Disclosures Policy619
LEG 37 - Corporate Cybersecurity Operations Policy622
LEG 38 - Open Source Software Policy627
LEG 39 - Product Security Policy631
LEG 40 - Cloud Security Policy640
LEG 41 - Cloud Logging and Monitoring Policy646
LEG 42 - Merger Request Form (MRF) Policy652
OPERATIONS654
OPS 01 Business Continuity Planning Policy655
OPS 02 - Disruption of Supply Notification Policy657
OPS 04 - Purchase Order Placement & Execution Policy660
OPS 05 - Supplier Insurance Policy667
OPS 06 - Vendor Master Administration Policy670
OPS 07 - Environmental, Health and Safety Policy673
OPS 08 - Authorization to Sign Procurement Contracts Policy675
Back cover677

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