Hubbell Policies

II. 2-way Match Procedure

The procedure for 2-way matching is described below and related to all Indirect Intangible Material Groups as referenced in the Tangible_Intangible Material Groups document: A. 2-way Match Procedure Steps

Step

Action

1

A Framework Purchase Order (PO) is created via manually (HUBB Supply catalog or non-catalog).

2

Supplier receives and accepts/confirms the Purchase Order.

3

Supplier provides Services and sends an invoice to Accounts Payable.

4

AP receives the invoice from the supplier requesting payment for Services ordered.

5 Invoice can be entered into accounts payable module either 1) automatically via e-invoicing or 2) manually by data entry personnel. Invoice is posted into the accounts payable module against the corresponding PO. 6 Once PO and IR information is available the system automatically triggers the matching process. Validation checks include matching Invoice and PO price. Invoice amount and PO amount must be matched 100% except for taxes and additional charges. 7 The system then triggers the threshold limit validation/check – invoice amount is matched to the preset threshold amount. 8 If differences are: Then: Less than the threshold limit The invoice is available for payment. Greater than the threshold limit The invoice is routed for approval via workflow. See next step. 9 Invoice is approved and block/hold is removed. 10 Once the block/hold is resolved or released, the invoice is available for payment.

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