Hubbell Policies

B.

Counting Inventory quantities are determined by actual physical count. To reduce the time required for the actual physical inventory, methods of counting should be used which are the most practical and give acceptable quantities. These methods include hand counting, weight counting, and bulk tank measurements. 1. Hand Counting Individual hand counts are primarily used to count large bulk parts, items which have a high individual part value, small quantities of parts or assemblies including lose parts on pallets, and items which are stacked in an organized fashion for easy counting.

2. Weight Counting

Counting by weighing items to be inventoried should be done wherever practical. Methods of weight counting include bulk weight, scale weight and scale count.

• Bulk weight may be used for counting large fabricated parts and other high-density materials. The count is based upon the total scale weight, less the container weight. The individual item count is obtained by dividing the net scale weight by the unit weight of the individual part. • Scale weight may be used for measuring the direct weight of a unit load and is used primarily for raw materials such as coils of steel or copper. • Scale counts may be used where the quantities are so small that an accurate count cannot be obtained by cubic or bulk weight methods. They are also used to establish unit weight or sample checks of other countingprocedures. • Bulk tank measurements for items such as Liquids or Gases can be conducted with tank reading measurement devices such as sight glass readings, meter readings, or by opening up the tank and sticking it with a measurement device such as a yard stick or a weighted device.

C. Writing of Tags

The valuation of the inventory is compiled from the basic information written on the inventory tag. It is therefore important that all personnel concerned with the writing of tags be thoroughly instructed in their preparation.

All information necessary to satisfy the requirements of the plant or warehouse should be written legibly in both the original and duplicate tag.

If it is necessary to make a correction on the tag, no erasures should be made. A line should be drawn through the incorrect information, and the correction shown on both copies and initialed by the person making the correction. If this cannot be done, the first tag should be voided and another tag prepared. To facilitate the location of any missing tags, they should be written and placed on the inventoried item in serial number sequence to the extent possible. Tags should be placed in plain sight and not inside loads.

122