Hubbell Policies

c. Indirect materials & services available via access to the HUBB-Supply catalogs, except in cases of after-hours emergencies or cases where Cardholder does not have access to requisitions in SAP (Note: Having access assumes the cardholder has been adequately trained to use the requisition functionality in SAP). The description of the emergency must be documented and attached with the receipt when the P-Card Statement Report is prepared and submitted. d. Travel and entertainment items (separate Policy noted in Related Document section) e.g. meals, lodging, etc. e. Cash advances f. Telephone calls/charges g. Training/education reimbursements h. Charitable contributions i. Rental payments j. Gift Cards (separate Policy (FIN-52) noted in Related Documents section)

k. Personal purchases l. Capital equipment m. Raw materials and/or inventory parts n. Amazon purchases (utilize the Hubb Supply Catalog process)

ADMINISTRATION Roles and Responsibilities A Cardholder’s supervisor will review and approve all P-Card activity. This review shall include viewing of receipts.

Internal Audit Reviews are performed on a discretionary basis.

The Company’s Travel and Entertainment (T&E) Program Manager and Global Process Owner are responsible for performing an annual review to ensure all P-Cards without transactions for a period of twelve (12) months or greater are cancelled and that all active P-Cards have proper transactional credit limits.

The T&E Program Manager and Global Process Owner are responsible for ensuring retention of P-Card Statement Reports in accordance with Hubbell’s Record s Management Policy (LEG-10).

Local human resources business partners and the Cardholder’s supervisor are responsible for ensuring the Cardholder returns all P-Cards upon transfer to another Hubbell entity or upon termination and the submission of the SARF to update information (department transfer, entity transfer, or termination). Monitoring, Evaluation, and Review Annual review of inactive P-Cards and credit limits will be performed by the T&E Team in October of each year. P-Cards without transactions for twelve (12) months will be cancelled. P-Card credit limits will be determined based on transactional activity from the prior year. The T&E Team and the Company’s corporate sourcing team will complete an annual review of all Merchant Category Codes (MCC) that are available to purchase with P-Cards. Any MCCs found to be outside of the Policy will be blocked with the P-Card provider.

REPORTING

None

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