Hubbell Policies

11. Commingled Business and Personal Travel . All commingled personal and business travel requires the advance written approval of a CEO Council Member.

As noted throughout this Policy, detailed records must be kept substantiating travel and business- related expenses, including documentation that clearly delineates the business and personal costs incurred in commingled travel. Without valid, accurate documentation, the entire trip may be deemed non- reimbursable. 12. Temporary Assignment . An employee on temporary assignment (six months or less) at a location other than his/her Regular Base Work Location should be reimbursed for travel and living expenses in accordance with this Policy. If an employee’s family does not accompany the employee on the temporary assignment, he/she may be reimbursed for a reasonable number of round trips to his/her Regular Base Work Location as approved in advanced of a CEO Council Member. In some cases, an assignment away from home may not constitute a change in Regular Base Work Location but may be of sufficient duration for the employee to take family members along and any such arrangement will require prior written authorization of the employee’s manager a nd a CEO Council Member. The employee should bear the cost of transportation to and from the temporary living quarters, of meals for the duration of the assignment and of hotel costs while enroute for the accompanying family members. 13. Personal Vehicle . Whe n use of a personal vehicle on company business is authorized by an employee’s manager, the employee will be reimbursed for mileage traveled in excess of the mileage usually traveled to his/her regular base work location. The employee’s manager is responsi ble for determining that only excess mileage is approved. U.S. employees will be reimbursed at the prescribed IRS rate. EXAMPLE: Employee A has a normal commute to their regular place of business of 30 miles round trip. Employee A leaves from home for a valid business trip which is 80 miles round trip from their home. That employee will be reimbursed for 50 miles (80-30) for the business use of their personal vehicle. When considering the use of a personal vehicle, the total cost of mileage should be considered versus obtaining a rental vehicle. Additionally, the employee’s personal vehicle insurance will be considered primary for any incidents.

14. Business Meetings . In general, costs incurred for business meetings must meet one of the following conditions to qualify as a reimbursable business-related expense:

i.

There is a non-Hubbell employee present

ii. There is a Hubbell employee present who is in Travel Status

On occasion, the company recognizes that due to privacy issues, or to make the surroundings better suitable for the objectives of a business-related initiative, costs may be incurred to hold off-site meetings. Off-site meetings should be limited and approved by a CEO Council Member.

15. Home Office Expenses . Please refer to the HR-31 Remote Work Arrangements Policy.

16. Membership dues . Dues and fees relating to an employee’s professional certifications and memberships are reimbursable if directly related to the employee’s job function and approved by the employee’s supervisor.

17. Expenses That Will Not Be Reimbursed. The following is a list of specific costs that are not reimbursable

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