Hubbell Policies

travel or business-related expenses. This list is representative and not all inclusive:

i. Credit card late fees (These fees must be paid directly by the employee to corporate travel card provider. Employees must mark this as a personal expense in Concur to clear the expense.) ii. Barber, hairdresser, beauty parlor iii. Purchases of clothing and toiletries iv. Personal entertainment (e.g., movies, shows, sporting events, magazines or subscriptions to any publication for personal use, etc.) v. Travel insurance vi. Cost of side trips for personal reasons vii. Living expenses during the time a business trip is extended for personalreasons viii. Collision insurance and personal injury insurance for vehicle rentals from company preferred vehicle rental agencies in the U.S. (This coverage is automatically available from company preferred vehicle rental agencies in the U.S.) ix. Maintenance or repair of a home or property while employee is away from home on a business trip. x. Losses incurred as a result of lost personal credit cards, lost personal property. xi. Fines for traffic violations xii. Spa / massage fees (reasonable gym fees are allowable) xiii. Pet care or boarding xiv. Excess baggage charges by airlines unless incurred for a valid businessreason xv. Operating costs (e.g., Utility bills, temporary labor services, capital equipment, personal computers, office furniture, facility repairs, etc.) 18. Direct Billings . A direct billing occurs when a vendor bills the company and the company pays the vendor through the Accounts Payable process, as opposed to an employee charging the cost to a Corporate Credit Card. Direct billing of travel and business-related expenses are prohibited, with the following exceptions:

i. Charges for fuel for company owned/leased vehicles or where the primary use of the vehicle is for company business (i.e., employee owned/leased vehicles).

ii. Any other exception, such as direct billing for a conference held at an off-site facility, must be pre approved by a CEO Council Member.

19. Corporate Credit Cards and Travel Advances . The Corporate Credit Card issued to an employee is required, per policy, to be used for all expenses related to pay for travel and business-related expenses. Use of cash or personal credit cards, in lieu of the Corporate Travel card, must be explained in the comment field when completing an expense report. Acceptable examples of extenuating circumstances could include your corporate travel card being declined.

Any employee who travels more than two times per year and incurs more than $1,000 per year in business expenses must complete and submit the application for a Corporate Travel Card.

Personal expenses, operating costs (e.g., utility bills, temporary labor services, capital equipment, personal computers, office furniture, facility repairs, etc.) and charitable contributions are not reimbursable and may not be charged the Corporate Credit Card. The Corporate Credit Card may not be used to make cash withdrawals and the purchase of restaurant or other gift cards is not permitted. Please see the FIN-52 Gift Card Purchase and Issuance Policy for instructions on the process to purchase gift cards.

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