Hubbell Policies

Roles and Responsibilities

1. Approving managers are expected to review all exceptions as noted on the expense report submissions. Expenses that do not comply with Hubbell policies and procedures should not be approved and the report should be sent back to the employee.

2. Employees are expected to submit expense reports no later than 30 days after an expense is incurred with any exceptions requiring manager approval clearly documented.

3. Supervisors are expected to timely review, challenge or approve all submitted Concur Expense reports submitted by their subordinates.

4. Supervisors must submit a System Access Request Form (SARF) on a timely basis for any updates to reporting relationships, changes in approvers, or changes in cost centers. Additionally, the supervisor must immediately submit a SARF when an employee terminates and include the Concur Travel Expense and Corporate Travel Card selections to ensure timely deactivation of travel profiles, system access, and travel card privileges.

5. The Travel and Expense team are expected to prepare and review monthly travel exception reports with appropriate management.

6. The Travel and Expense team are expected to prepare and monitor expense reports and communicate any instances of non-compliance with appropriate management.

Monitoring, Evaluation and Review

1. Supervisory review of Concur Expense submission of reports.

2. Concur Travel and Expense team.

3. Audits performed randomly by Concur subsequent to expense report submission by employee to supervisor.

Exceptions. Exceptions will be handled on a case by case basis as discovered through Concur Expense monitoring by submitter’s supervisory review as well as through analytics done by the Travel and Expense team.

ACCOUNTING AND DISCLOSURE

Concur expense data is interfaced directly with SAP. All Travel and Entertainment accounts are subject to review and reconciliation as part of the period end accounting close process.

REPORTING

See Monitoring, Evaluation and Review section above.

DEFINITIONS

CEO Council Member shall mean the individuals listed in the “ Our Leaders ” section of Harvey.

Concur Expense Reporting Application shall mean a web-based tool to arrange, record, report and approve travel and other reimbursable employee expenses. Concur is the service provider used by Hubbell in support of the travel

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